Privacy Policy

Last Updated: August 17, 2026

Privacy at Virtual Publicist

At Virtual Publicist, privacy is built into the product—not added as an afterthought.

Artists trust us with their music, career information, connected platforms and creative work. We take that responsibility seriously.

This Privacy Policy explains:

• What information we collect

• Why we collect it

• How we use it

• How we protect it

• Who can access it

• Your rights and choices

We wrote this policy in plain English because we believe you should understand how your information is handled.

Who We Are

Virtual Publicist ("Virtual Publicist", "VP", "we", "our", or "us") is operated by:

Virtual Publicist Co.

131 Continental Dr

Suite 305

Newark

New Castle County

Delaware 19713

United States

What Virtual Publicist Does

Virtual Publicist helps artists discover opportunities, build industry relationships and make better career decisions.

Our platform analyzes information you choose to provide or authorize in order to recommend:

• Media contacts

• Playlist curators

• Content creators

• Music blogs

• Brands

• Music publishers

• Record labels

• Sync opportunities

• Film & TV supervisors

• Live opportunities

• Companies

• Collections

• Other career opportunities

Our AI exists to organize information and save artists time.

It does not replace your creativity or make career decisions for you.

Information We Collect

We only collect information necessary to operate Virtual Publicist and improve your experience.

Account Information

When you create an account we may collect:

• Name

• Email address

• Password (encrypted)

• Username

• Country

• Language

• Subscription plan

• Account preferences

Artist Profile Information

You may choose to provide:

• Artist name

• Biography

• Genres

• Subgenres

• Country

• City

• Website

• Social media links

• Images

• Logos

• Press photos

• Career goals

• Team information

• Release information

Providing this information is optional unless required for a specific feature.

Connected Accounts

You may voluntarily connect third-party platforms to improve recommendations.

Examples include:

• Spotify

• Apple Music

• YouTube

• SoundCloud

• Instagram

• TikTok

• Facebook

Connecting these services is always optional.

You can disconnect them at any time.

Spotify

When you connect Spotify using Spotify's official API, we may access information that Spotify makes available through your authorization.

Examples include:

• Artist name

• Artist image

• Monthly listeners

• Followers

• Popularity score

• Genres

• Top listener locations

• Releases

• Spotify artist ID

• Public profile information

This information is used only to operate Virtual Publicist features.

YouTube

When you connect YouTube through Google's official APIs, we may access information such as:

• Channel name

• Channel URL

• Channel image

• Latest public video

• Subscriber count (where available)

• Public channel information

Apple Music

If available through authorized integrations, we may access public artist information necessary to improve recommendations.

Availability depends on Apple's APIs and permissions.

SoundCloud

When connected, we may retrieve public information made available through authorized SoundCloud integrations.

Examples include:

• Profile name

• Profile image

• Latest release

• Followers

• Public profile information

Instagram, TikTok & Facebook

Where available, we may access information that you authorize through official platform permissions.

Available information depends entirely on each platform's API and permission model.

We only request information needed for features you choose to use.

Website URLs

You may choose to provide your website.

We may:

• Store the URL

• Display the website on your profile

• Retrieve the website favicon where available

We do not automatically copy or republish your website content.

Uploaded Files

You may upload:

• Songs

• Audio files

• WAV files

• MP3 files

• Artwork

• Logos

• Images

• Press kits

• Documents

Uploading files is optional.

Ownership

Your music remains yours.

Your artwork remains yours.

Your logos remain yours.

Your photos remain yours.

Your videos remain yours.

Your documents remain yours.

Your trademarks remain yours.

Virtual Publicist does not claim ownership of anything you upload.

License You Grant Us

To operate Virtual Publicist, you grant us a limited, worldwide, non-exclusive, royalty-free license to:

• Store your content

• Process your content

• Analyze your content

• Display your content within the Service

• Generate recommendations

• Match you with opportunities

• Match you with industry professionals

• Create Collections

• Generate Career Briefs

• Generate VP Scan insights

• Display your public profile if you enable it

This license exists only so we can provide the Service.

Ownership never transfers to Virtual Publicist.

AI Processing

Virtual Publicist uses artificial intelligence to help artists make better career decisions.

AI may analyze:

• Your artist profile

• Biography

• Genres

• Releases

• Connected platform data

• Uploaded music metadata

• Career goals

• Platform statistics

AI may generate:

• Career Briefs

• VP Scan reports

• Opportunity recommendations

• Collection recommendations

• Pitch suggestions

• Outreach drafts

• Match explanations

• Career insights

AI does not own your music.

AI does not train on your content to claim ownership.

AI recommendations are informational only.

Public Profiles

You may choose whether your artist profile is public.

If enabled, parts of your profile may appear:

• On Virtual Publicist

• Inside Collections

• On public artist pages

• In search engines

• In shared recommendation pages

You may disable your public profile at any time, subject to reasonable technical and legal limitations.

Industry Profiles

Virtual Publicist also maintains profiles of:

• Industry professionals

• Companies

• Media outlets

• Playlists

• Brands

• Labels

• Publishers

• Other organizations

These profiles may be created from:

• Publicly available information

• Editorial research

• Authorized imports

• Verified submissions

• Claimed profiles

If information becomes outdated or inaccurate, please contact our support team.

We review correction requests in good faith.

How We Use Your Information

We use your information to:

• Operate Virtual Publicist

• Build your profile

• Personalize recommendations

• Recommend opportunities

• Recommend People

• Recommend Companies

• Recommend Collections

• Power VP Scan

• Generate AI insights

• Improve matching

• Improve onboarding

• Improve product performance

• Detect abuse

• Prevent fraud

• Provide customer support

• Process payments

• Send important account notifications

We do not sell ownership of your creative work.

Payments

Payments are securely processed by Stripe.

Virtual Publicist does not store your full payment card details.

Your payment information is handled according to Stripe's security standards and policies.

Cookies

We use cookies and similar technologies to:

• Keep you signed in

• Remember your preferences

• Improve recommendations

• Improve platform performance

• Measure product usage

• Detect fraud

• Improve security

Our Cookie Policy explains these technologies in more detail.

Analytics

We may use analytics tools to understand how Virtual Publicist is used.

Examples may include:

• Page views

• Feature usage

• Session duration

• Device information

• Error reporting

Analytics help us improve the product.

Sharing Information

We only share information when necessary to operate Virtual Publicist.

This may include trusted providers for:

• Authentication

• Cloud hosting

• Payments

• Email delivery

• Analytics

• Artificial Intelligence

• Customer support

We do not sell your uploaded music.

We do not sell your artist profile.

We do not sell ownership of your content.

Data Security

We use reasonable administrative, technical and organizational safeguards to protect your information.

While no online service can guarantee absolute security, protecting artist data is a priority for us.

Data Retention

We keep information only as long as reasonably necessary to:

• Operate the Service

• Provide support

• Meet legal obligations

• Prevent fraud

• Resolve disputes

• Protect the platform

Retention periods may vary depending on the type of information.

Your Rights

Depending on your location, you may have rights to:

• Access your information

• Update your information

• Correct inaccurate information

• Disconnect connected platforms

• Delete uploaded content

• Delete your account

• Control public profile visibility

• Manage marketing preferences

Some information may be retained where legally required.

Children's Privacy

Virtual Publicist is not intended for children under 13 years of age.

If we become aware that personal information has been collected in violation of applicable law, we will take reasonable steps to remove it.

International Users

Virtual Publicist is operated from the United States.

By using the Service, you understand that your information may be processed in the United States or other countries where our service providers operate.

Changes to this Policy

As Virtual Publicist evolves, this Privacy Policy may also change.

If we make significant changes, we will update the "Last Updated" date and provide notice where appropriate.

Contact

Questions about privacy?

Virtual Publicist Co.

131 Continental Dr

Suite 305

Newark

New Castle County

Delaware 19713

United States

Privacy Email:

(not yet published — contact through the site until this address is issued)

Support:

(not yet published — contact through the site until this address is issued)

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Thank you for trusting Virtual Publicist.

Our goal is simple:

Help artists build better careers while respecting your privacy, protecting your creative work and being transparent about how our technology operates.